Being heard in meetings – 3 tips to nail it

by Feb 22, 20173Plus, Communication, Personal & Professional Development, Skill building

Not being heard in meetings is a problem for women

being heard

One of the most frequent frustrations I hear from people is that they struggle to be heard in meetings. [Tweet “This isn’t exclusively women, although this is a particular challenge for many women.”]

Whether you struggle being heard; get frustrated that other people claim your ideas for themselves, or that you feel meetings are a waste of time because you can’t get your ideas across, it would be worthwhile listening to the tips!

Read: Dealing With Fatigue During a Negotiation

Meetings have a bad reputation: they can take too long, are badly run, are a waste of time – and other negative connotations. Yet, if you perform well in them, they are a great opportunity to raise your profile and be noticed by your bosses, decision makers and colleagues. Never a bad thing!

Here are 3 tips to being heard in meetings (and getting noticed)

Preparation:

Take time to read the agenda, work out who is going to be at the meeting and what you need to say. If necessary check with your team to discover the progress on specific projects that are mentioned in the agenda. If you are having a less formal meeting – such as a coffee one to one, find out about the person you are meeting and if necessary confirm what you are going to discuss.

Read: 4 ways to influence meetings and be heard

heard in meetings

Keep your posture upright and engaged

Posture:

[Tweet “Make sure you sit up with open body language.”] If you have your arms folded and legs crossed this will send out negative non-verbal messages to other people in the meeting as well as your voice not being as strong and resonant. Slightly lean in to the table to show you mean business, and have eye contact with others.

Read: 5 body language signals that win trust

sector authority

Stay calm and confident

Keep your voice calm:

It can be very easy to get frustrated that you are being spoken over, ignored or not being listened to. It is far more effective to maintain a calm, low-pitched (but not low volume) voice where you can assertively contribute to the conversation.

Read: How your voice impacts your Executive Presence

 

Originally posted in Executive Voice Nov 2016

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Susan Heaton Wright Contributor
Susan Heaton-Wright is a global Virtual impact, communications and speaking trainer for corporate clients. She empowers talented people to create memorable and engaging business conversations. She is the creator of the Superstar Communicator™ methodology: an international speaker; the MD of award winning music company, Viva Live Music, podcaster and a former prize winning international opera singer. She delivers virtual seminars, workshops and individual training for many companies including Astra Zeneca, Deloitte, RBS, Shell, Microsoft, AAP, Invesco, AXA, the NHS and Quintiles. She is regularly interviewed on BBC Radio Five Live; BBC2, local radios and international podcasts. In 2020, she was named as an #ialso 100 top inspirational female entrepreneur in UK.
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