These Email Hacks Will Makes You Cry Tears Of Joy

Email Hacks That Will Makes You Cry Tears Of Joy –  by Alice Heiman

 Alice Heiman shares her best email hacks to take charge on your inbox and manage your time.

269 Billion Emails

Ugh! Email. The minute you’ve cleaned up your inbox and finally feel like you’ve got a handle on it, another message comes in demanding your time and attention. It’s impossible for most of us to focus with all that email sitting there. We wonder if there is a big order, a client canceling or another important message. But 90% of it is not urgent, and we dig through all that email instead of completing our priority items first.

Don’t get me wrong; email can be a very useful tool. But, it can also take over your day and keep you from the most important job you have, generating revenue. — making sales or helping your team make them.

Email isn’t going away so you need to take charge of your inbox. According to The Radicati Group, a market research firm, 269 billion emails are sent per day. To get control of my inbox, I use these tips that I’m about to share with you.

email hacks

 

Get Control of Your Inbox

1. Send Less

One of the best ways to get less email is to send less email! Simple. Yes, and it works. Think about each email you send and ask yourself some questions:

  • Do you really need to send it?
  • Who needs to receive it?
  • Could you serve yourself and others better by picking up the phone, skyping or could this be a quick IM (Instant Message) conversation?

2. Prioritize

Stop letting email dictate the order of completing your tasks. Learn to prioritize. I see that most people run their day by their email. They look at their inbox and start with the email that is on top, often the newest email. This is not necessarily the most important email. It’s much better to look at the older email first—the ones that have been waiting longer. DO go through your email and prioritize the tasks. DON’T do them as they appear. You may have some hours of cleanup to get to a point where this system will work.

Unfortunately, we have trained our customers and prospects to expect an instant response. They think something is wrong if they don’t receive a reply within minutes. No salesperson should be sitting at their desk replying to emails unless that is the only way they get orders. If you are out selling, it will be a couple of hours before you can check your email. Re-train your clients and set reasonable expectations for returning emails. No instant replies. If they need something urgently, tell them the best alternative way to reach you or someone at your office who can tend to their concern immediately.

What To Do With All That Email

Do it, delete it or delegate it. Hey, it sounds simple, but it works! The first thing you need to do is block time each day to work on email. I do it about three times a day. Each morning I review my day and then check email quickly to see if there is anything that will change my priorities. I check right before or right after lunch and I check at the end of my day. Of course, sometimes I have so much email I have to spend several hours after work to get it organized. Here’s how I do it.

Do it.

If it is something that can be done in 5 minutes or less, I do it.

Delete it.

If I have done it, then most of the time I can delete it. Many of the items I can scan quickly and see that they are junk, a newsletter or something I don’t need. So, deleting is the best action.

Delegate it.

Three types of delegation fall into this category.

  1. Delegate it to my own calendar to do at a later date. If I do that, I also file it in the appropriate folder and drag it on to my calendar, so it is easy to find when I need it.
  2. Delegate it to another person with specific instructions about what needs to be done by when. If I do that, I use a method that reminds me to follow up to be sure it was completed.
  3. Delegate it to a folder or a file for safe keeping. Sometimes no action is required, but it is something important that I may need access to again, like a signed agreement from a client. I put it in the appropriate email folder or save the attachment to the appropriate file.

End Result

Your inbox is empty by the end of the day, or nearly empty. Emails fly in at any time, so you will have a few that pop in at the end of the day that will wait until morning. You’ll feel more at ease because you have done your priority items and you know what is lurking in your email. Instead of your email ruling you, you have rules for your email. Don’t forget to consider sending less as a way to receive less, it works. Freeing up your time to sell is a priority. I know that these methods work because I use them and I teach my clients to use them, and it makes a significant difference.

One Last Thing

Turn off all of the email notifications. Don’t let them float on the bottom of your screen. Don’t allow any noises to be made when a new email arrives. Same goes for your phone and turn email notifications off.

WOULD YOU LIKE TO HELP WITH WORKPLACE COMMUNICATION OR TIME MANAGEMENT? CONTACT 3PLUS FOR A COACHING SESSION.

 

Original post from Alice Heiman in Pulse LinkedIn

3Plus, Communication, Technology, Worth Knowing
Web | Email | Twitter | Google+ | LinkedIn
Exceptional growth starts at the top, so for the last 20 years Alice Heiman, has been helping sales leaders, business owners, and CEOs drive sales growth. She incorporates the newest research and best practices to help business owners and sales leaders bring about sustainable change that leads to growth.

Leave a Reply

Found that interesting? Learn more about our services
Individual services
Make your dreams a reality with a professional evaluation of your career to date.
more info
Corporate services
The evidence is in. More women in your company can deliver 35% greater financial returns. (Catalyst)
more info
Upcoming events
Currently we don't have upcoming events
Download and listen free podcasts
Goal setting tips to boost your career
Free Download

The happiest people are those that really love their jobs. Those that don’t, dread Sunday nights and the upcoming work week. So how do you get to a place where you look forward to a new week of doing what satisfies you? You’ll have to either learn to love your current role, or make a commitment to pursue your dream job. Use these goal setting tips to help you get to where you want to be.

Some women choose the latter, and to do so you’ll have to set career goals to get where you want to be. So make sure you have a detailed plan on how to land a job that you will tick all the boxes.

The majority of women choose to stay in their own organizations and even then you still need to have goals, not just KPis set by your manager. But even if you do see your career developing within your current business it’s still important to set goals.

Many women struggle with career planning and creating a career strategy which can lead to problems. This makes them vulnerable to and sort of challenge which can moprh into a full blown career crisis. Some simple steps to plan and prepare can help avoid this.

Take a look at these goal setting tips to help boost your career and set you on the right path.

Lewis Carroll  said

If you don’t know where you are going any road will get you there.”

Research shows that only about 5% of women create career goals and a career strategy. This can have a negative impact on your career progression. It means you are reactive not proactive and career glitches can morph into full blown crises. It puts women at a clear disadvantage to men.

Learn these simple goal setting tips to boost your career and protect and prepare you for all eventualities. If these goal setting tips make you think that you could use some further help,  contact us immediately.

 

When Does Female Rivalry Turn into Sabotage
Free Download

There’s a lot of stuff written on social media about  female rivalry and competition between women. Some of it makes sense and some of it is confusing. Organizations are pyramids with fewer roles at the top than at the bottom. It is inevitable that at some level, as more and more women are in the talent pipeline, at some point they will be in competition with other women.

Many would say that women aren’t competitive. I would suggest re-framing that. I think it’s more accurate to say they are not as competitive in the workplace as men. We have also been made to feel guilty about being competitive. We need to get over that.  Here are the reasons:

  1. The male nature of corporate culture makes it a disincentive to compete
  2. Women don’t want to compete because  prescribed male goals are not attractive enough for them. “Work 14 hour days, not see my partner or family … get sick.. die..no thanks.. I’ll pass”
  3. Women don’t know how to compete in the workplace. They are new arrivals on the corporate competition scene and lack practise.
  4. Women experience gender blow back when they do compete, from both men and women
  5. Women have been raised to think that competing with other women is not empowering them. As more women enter the talent pipeline that is just nonsense.

Learn some insights from Annabel Kaye, Employment Law Expert about how it’s OK to be competitive and the danger zone when it can turn into sabotage. Understand the benefits of mutual support and how all women can profit from having strong strategic allies, role models and mentors.

 

 

 

 

 

The importance of Hard Talk
Free Download

Dawn Metcalfe, author of Managing the Matrix and Hard Talk, shares with us  tips to achieve the lasting communication skills needed to tackle the difficult conversations we encounter in the workplace. Hard Talk answers the big questions like:

  • How do I manage a boss who insists on micro-managing me?
  • How do I let a high performer know that they are not getting the promotion he wants?
  • What can I do about a direct report who doesn’t show me respect?
  • How do I tell my boss that despite all efforts our deadline on an important deliverable will be missed?

In this podcast, Dawn Metcalfe will give us an overview to handle challenging scenarios to empower you with the skills needed to ensure you have these conversations in the best way and generate the best outcome. Make your workplace and your professional experience more fruitful and less fraught by learning the importance of Hard Talk.

 

 

 

Taking Care of your COW
Free Download

Tanvi Guatam, international Personal Branding expert says there is a misconception out there that a personal brand is something of an outside-in job, i.e. that you decide your destination/goals and start building a brand towards that. The truth is, it is an inside-out job. Firstly, you need to identify who you are and what you stand for. With that at the core, you should start building your personal brand to celebrate and amplify your authenticity. So my first suggestion is to understand what you stand for.

Secondly, consistency is key.  She tells us that many people pick up social media with enthusiasm and then drop it. You need visibility and credibility at the same time to be able to craft a strong personal brand on social media. Using technology to schedule posts, knowing which keywords you want to be associated with, and following the right influencers is easier than you may think.

Finally you need a clear “why” for their presence on social media. Or worse still, they treat social media as a tool to ask for favors, sell relentlessly or promote their products/books. No one likes to be sold to, least of all by someone who shows up only when they need something. Remember –  give before asking.

Understanding and navigating social media to achieve career success can be a challenge or even a mystery for all of us. Tanvi Guatam explains how taking care of your COW is the best way to do this. Find out what this helpful acronym stands for and where and when to apply it.

You will always remember the importance of taking care of your COW!