Virtual Presentations – A revolving glass door to the past

by Oct 20, 2020

Virtual Presentations – Managing The Chat

5 years later the expert guidance on virtual presentations hasn’t changed by more than a pinch………


Five years after the original post, Virtual presentation tips – manage the chat box! for 3Plus International I am still hosting “Virtual Presentation Basics” and “Tools of Engagement for the Virtual World” training programs.  Both of these programs along with private 1:1 Coaching still have me speaking this line “when engaging with a virtual audience don’t forget to use the [Chat Box].  The Chat box or messaging box feature has been integrated into most virtual collaboration platforms as of this writing in September 2020.  Most cultures who have standardized on American English as their global business language recognize the “Chat Box” either by name or by symbol.

Managing the chat

This feature is physically located in a different area of most of the platform windows on @Zoom @Webex @AdobeConnect @Fuze @WebinarJam @GoToWebinar @Skype @MSTeams however, the function is generally the same.  You can turn it on, turn it off, broadcast to all, private chat with the host, chat with the entire audience, etc.  Most platforms offer the ability to save the Chat so you can refer back to the chat box for conversations that may reveal a pot of gold if you read between the lines.  You can configure your platform for the host to save the chat or issue the ability for the attendees to save the chat as well.  Be careful who you allow to save the chat history!

Honestly, I NEVER tire of talking about the Chat Box. I could easily speak at a TedX event for 18 minutes about the Chat Box!

virtual presentations


There are four distinct styles for using the chat:

1. Greeting attendees during a webinar:  Open the session 30 minutes early to “prep” the room.  Ask attendees to chat the city they are calling in from.  You would be surprised the various major cities as well as rural areas you may have never heard of show up in your chat box!  I am always surprised when working with multi-national organizations.

2. Assign pre-work during the designated early log in time:  Start your “pre-session” 1 hour early and assign the agreed upon pre-work.  This prep time engages your adult learners and works well for busy Executives who may only have limited time and attention.  The pre-work can be as simple as: “Please be ready to share a presentation you have given recently or one you are currently working on.”  This quiet time will give the adult learner the focused time to ponder the presentation in real time.

3.Marketing opportunity:  During a networking event encourage new attendees to change their onscreen name to their full name with their company name.  For example in Zoom if you are logged in as “Kimberli Allen”  you can change your screen name to “Kimberli Allen [Everything Webinar].”  Attendees who are logging in for networking LOVE this guidance.  Also, encourage each attendee to Chat to “Everyone” their name, company name and contact information several times during the event.  You can also recommend attendees share links to special offers, deals, or upcoming events in the chat box during the live event.

4.Student engagement:  Recent GenZ research regarding online learning reveals most high school students would like to be acknowledged when they “walk in” to a virtual classroom.  You can EASILY accomplish this need by reaching out via the chat box. However, most teachers do not recognize the need for unique greetings in the virtual environment.  Furthermore, most teachers have not reached out to ask the students how they would like to be greeted!  FYI Teachers:  Students would like you to know that they are not paying attention to you unless you structure your class to actively engage them.  Passive engagement will not accomplish the goals you seek to meet.  At Everything Webinar we are busy conducting many different research programs to further dissect human behavior as it relates to virtual communication.

One of the most helpful virtual presentation tips is the management of the chat box. This is one tool many presenters overlook and can leave participants feeling disengaged and neglected.


I am humbled 3Plus International and Dorothy Dalton trust me as a guest blogger.  Our business relationship spans almost 10 years now.  Dorothy never disappoints.  Her expertise is nothing shy of amazing.  Her leadership is simply untouchable.  I personally feel humbled for this connection and grateful to have such a strong female leader to rely on. 


Take a look at our Remote Learning Programs which includes Presentation Skills Training

Kimberli Allen Contributor
Kimberli, founder of Everything Webinar, is an international virtual presentation skills trainer, coach and webinar strategist. She has worked in the virtual collaboration industry for almost 12 years and has been an entrepreneur for nearly a decade. Kimberli has either managed, produced or hosted over 15,000 virtual events and is well versed in instructing others on how to effectively engage the virtual audience. Kimberli has designed customized training programs such as Webinar Basics, Webinar Production Basics, Universal Symbols, Make An Impact With Color, How To Create A Professional Virtual Office, Virtual Cognitive Load and many others. Since founding Everything Webinar in 2004 Kimberli has worked with such clients as Nike, Cisco, GlaxoSmithKline, and TAB Products to name a few. She has personally coached thousands of clients in more than 29 countries and is 3Plus International's vendor of choice for training our coach's in virtual presentations and online collaborations.

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