Free hidden inclusive language tips

by Dec 5, 2020

I’ve just discovered these free hidden inclusive language tips

 

I was playing around with my editing section in Word on Microsoft 365 and stumbled quite by accident on an Inclusiveness section which I had never seen before. Like many others when I bought my lap top I had all the software pre-installed by the technician. I never looked at it again until I started getting some annoying prompts which I wanted to get rid of. Digging deep into the bowels (so to speak) of the product has a much interest to me as watching paint dry. I am also cautious because the last time I did this I managed to uninstall  the whole programme. I then spent days running around a Spanish fishing village trying to get it fixed.  What can I say. It’s a talent.

But I’m glad I did do a deep dive. It may prove to be helpful. It certainly is something I’ve never come across before and is completely free. Always a bonus.

So in case you are like me and were oblivious to these hidden inclusive language tips I thought I would share them with you. Words count and vocabulary choice is important. The unconscious impact of sexist or other biased language is significant. Phrases such as run like a girl, man-up, the right man for the job and so on are deeply engrained into our everyday exchanges.

How to do this

📌Click on Editor in your Word document

📌 Then proofing

📌 Scroll down to settings and click

 

free hidden inclusive language tips

📌 Scroll down further and voilà a whole inclusiveness checklist.

 

free hidden inclusive language tips

I haven’t played around with the options and it may seem basic, but there are still many among us who make these simple errors because our biases and habits are so deeply embedded.

When I Googled the topic after the event I came across  this Microsoft guide to bias free communication.  

Use gender-neutral alternatives for common terms.

Some suggestions:

📌 chair  or moderator NOT chairman
📌 humanity, people, humankind man  NOT mankind
📌 operates, staffs NOT  mans
📌 sales representative or sales person NOT  salesman
📌 synthetic, manufactured NOT manmade
📌  workforce, staff, personnel NOT manpower

Avoid he, him, his, she, her, or hers in generic references.

Instead:

📌Rewrite to use the second person (you).
📌Rewrite the sentence to have a plural noun and pronoun.
📌Use the or a instead of a pronoun (for example, “the document”).
📌Refer to a person’s role (reader, employee, customer, or client, for example).
📌Use person or individual.
📌If you can’t write around the problem, it’s OK to use a plural pronoun (they, their, or them) in generic references to a single person. Constructions such he/she and s/he are considered binary to best avoided.

You can also check out the E.I.G.E Toolkit on gender sensitive communication. 

Hopefully you will find this helps you. Language matters!

If your organisation needs support creating bias free communications to attract female talent whether your web site, job profiles and postings, career pages get in touch with 3Plus NOW     

Dorothy Dalton Administrator
Dorothy Dalton is CEO of 3Plus International. A specialist in diversity and bias conscious executive search, she supports organizations to achieve business success via gender balance, diversity and inclusion. She is CIPD qualified, and a certified coach and trainer including digital learning.
follow me

Found that interesting?
Learn more about our services for building inclusive workplaces

Found that interesting?
Learn more about our services for building inclusive workplaces

Individual services

Only 50% of women create a career strategy. Make sure you are on the right side of that equation to reach your potential

Corporate services

“Inclusion is not a matter of political correctness. It is the key to growth.” — Jesse Jackson

Upcoming events

Events

📢New program: How to create inclusive job postings

In today's rapidly evolving world, it's essential for organisations to embrace diversity and inclusion. Organisations unconsciously communicate their company cultures and values in everything they do including their job postings. These can either attract or repel talent from a diverse range of backgrounds.

A crucial step in this process is ensuring that your job postings reflect these values. Our training program will equip you with the knowledge and skills to craft job descriptions that attract candidates from all backgrounds, eliminating bias and fostering an inclusive hiring process.

 

create inclusive job postings

Full programme details HERE

 

📢New Programme available with 3Plus International

“If you have a brain you have a bias” and nowhere is this more apparent than in our hiring processes.

The ‘How to Mitigate Bias in the Recruitment Process’ programme is designed to convey the serious nature of bias in the recruitment process with a focus on gender bias and the way it impacts both businesses and organisations, but in a way that is thought-provoking and engaging.

 

 

Full programme details HERE

Dates for the Diary

 

Trauma Informed Coaching Certification course April - May 2024

25th  April: Corporate Training  - Build your Personal Board of Directors

23rd May:  Corporate Training: Making the accepted unacceptable: challenging ordinary sexism in the Workplace

31st May:  Corporate Training  - Build your Personal Board of Directors

11th June: Corporate Training  - Build your Personal Board of Directors

14th June:  Corporate Training How to Handle Everyday Sexism

Download and listen free podcasts

Latest Podcasts

Related articles

The Glass Escalator

The Glass Escalator

Men are berated for lowering themselves to do women’s work  However, the glass escalator works well for men who rise to leadership positions and obtain disproportionately higher pay than women.

read more