Privacy Policy
3Plus International is committed to keeping your information secure and managing it in accordance with our legal responsibilities, under the privacy and data protection laws applicable wherever we operate in the world, as well as the General Data Protection Regulation (Regulation (EC) 2016/679 (“GDPR”) in the European Union (“EU”)
We keep this Privacy Policy under regular review and update it from time to time. This policy was last updated in May 2018. Please review this policy periodically for any changes. Who this policy applies to We provide executive search, assessment, training, coaching and leadership services (“our services”) to a range of clients throughout the world. Details of our services can be found elsewhere on this website or those listed above. This policy applies to you whether you are a candidate for one of our clients, an individual we are assessing as an employee of one of our clients, a client or whether you are a source or a referee in respect of a candidate or an employee of one of our clients. Additionally, this policy will apply to you if you attend one of our events or have subscribed to receive information about our services or any of our marketing materials. For the purposes of this policy: candidate(s) means an individual who is a candidate, applicant, potential candidate, employee of a client; client(s) means any, business, firm, organisation, government body or individual that mandates us to perform any of our services; a referee is a person who provides a personal or work reference in respect of a candidate and; a source is a person who provides us with information or intelligence about a candidate. Quick Access To make it easier to use our Privacy Policy, please click on the links below: Gathering information Our clients expect that we identify the best individuals to fill roles within their organisations. So, we need to research systems, online databases and other information sources, and talk to many individuals. Besides our clients, these will include referees and sources to help inform our decision-making process. The nature of our work means we are required to process personal data quickly, confidentially and often without reference to the data subject. Accordingly, we process such data in accordance with the Data Protection Laws, regularly using our legitimate interest where it is not possible or feasible to speak directly with the data subject. Beyond this, we will seek consent in the circumstances explained later in this policy document. We collect information from candidates directly when you send your CV or resume via email or post. How we use your personal data Candidate We use the personal data we collect from you for a number of purposes: We will only use your information in accordance with this Policy, or where we are required or authorised by law to disclose your information to others or, have your permission to do so. Please be aware that we are not responsible for the data processing activities of others, such as our clients. Client We will use client data to perform our services to you and other legitimate business purposes such as marketing. Source and Referee We will use source and referee data to perform our services, in particular, to enable us to obtain your opinions on a candidate. We may also use this information to enable us to market our services to you as a potential client. We may as well invite you to become a candidate in respect of the provision of our services. The type of personal data we collect and process In all cases, we collect and process personal data about you, including your name, address, telephone number and email address. Candidate If you proceed with a job application, or should we consult you about a role, you may be required to submit additional personal data. For example, date of birth, education and career history and curriculum vitae (CV), or resume. Your CV or resume may contain employment history, education, professional qualifications, memberships, details of papers written, references and referees, amongst other things. Based on your explicit consent, we will also process any relevant psychometric assessments, psychological tests, or results from such assessments or tests. From time to time, we may ask you to provide information relating to protected characteristics, such as your race or marital status. We do this for equal opportunity monitoring purposes and from time to time online, but only if that’s admissible under local law. This information is always anonymised and aggregated and will not be revealed to third parties without your specific consent. We might also collect personal data from third-party databases and other public sources. Client As well as basic contact information we will also collect information about your role and other information provided to us by your organisation. Source and Referee As well as basic contact information we will also collect information regarding your credentials as a source, details of your relationship/knowledge of a candidate and your opinions of that individual. We may obtain this information directly from you or publicly available information. Coaching client As well as basic contact information we will also collect information about your role and other information provided to us by your organisation or you if you are a private client. Event participant As well as basic contact information we will also collect information about your role and other information provided to us by your organisation or you if you are a private participant. What we do For certain roles, we may run an advertisement to which you may respond, either electronically or via mail. Other roles may involve one of our researchers or consultants calling you to discuss the details. Then, we will either inform you verbally that we will process your personal data or send you a Data Privacy Notice. Both will direct you to this Privacy Policy. Besides filling particular leadership vacancies, we also process personal data when we conduct market intelligence exercises to map out particular business sectors or functions to help clients understand the available talent. Sensitive data From time to time, we will seek your consent to process personal data in respect of certain specific and limited purposes. We will always do this before processing any sensitive personal data: racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, data concerning health or sex life and sexual orientation, genetic and/or biometric data. We encourage you not to provide us with sensitive personal data unless it is specifically requested, and we have your consent. Local agreements In certain countries, we will not collect personal data from you unless you have specifically agreed to this. Your agreement might come via an electronic tick-box on our website or other electronic channels, or via other similar measures required by local privacy and data protection laws. We may also provide services to our clients in certain countries that entail the assessment and coaching of their employees. Here, depending on the specific assignment, we will either process your personal data to meet the legitimate interests pursued by the client or act on their behalf, in accordance with their instructions. If our services include any competence assessments or psychological tests, and we’re not acting on behalf of your employer, we will obtain your specific consent. In some locations, we provide services to individuals, such as assessment and coaching. Here, we will process personal data for the performance of the contract with you. If our services include any psychometric assessments or psychological tests, we will obtain your specific consent. Your right to object and to have your data erased You are not obliged to provide any personal data to us. However, please note that this may mean we will not be able to consider you in respect of any of our services at a later date. Remember, you may withdraw any consent you have previously given, at any time. Also, you have the right to ask us to stop processing any personal data and to have it erased. In these circumstances, we reserve the right to maintain basic personal data such as your name and email address. This is to ensure your personal data isn’t processed by us in the future. Please note that no automated decisions, such as computerised candidate profiling, are made on the basis of the information we collect. Newsletters and other communications If you would like to receive one of our newsletters, we will ask you to provide us with your name, email address, job title, company name and country of residence. When you have indicated you would like to receive newsletter(s) from us, we may send email alerts and bulletins about our services and any roles that might interest you. You can unsubscribe from our electronic marketing messages by following the “unsubscribe” instructions included in our communications. Also, you may change your preferences and cease receiving direct marketing from us through your email account settings. From time to time, we may contact you with updates on our services, terms of business or simply to ensure that the data we hold is current, relevant and up to date. Keeping information secure We invest significant resources to protect your personal data, from loss, misuse, unauthorised access, modification or disclosure. However, no system can be 100% secure, and so we cannot be held responsible for unauthorised or unintended access that is beyond our reasonable control. Information about others If you provide us with information about other individuals, like details of a referee or personal contact, you must ensure they’ve agreed to this. We would advise you to keep a record of their agreement and provide them with a copy of, or link to, this Privacy Policy. Keeping your records We keep your personal data for as long as required to provide our services, and in accordance with legal, tax and accounting requirements. Where your personal data is no longer required, we will ensure it is disposed of in a secure manner. Where required by law, we will notify you when this has happened. Updating your account and preferences If you register an account with us, or with a local partner who provides a job application portal on our behalf, please do keep your details up to date, and notify us of any changes to your personal data. You can do this by updating your user preferences through your account login, or by contacting us using the details below. Third party websites This Policy only applies to this website. If you land on our site from other websites or move to other ones from our website, you should read their separate privacy policies. Complaints procedure If you have a complaint about how we have handled your personal data, contact us using the details below, and we will investigate your complaint. Please use the same contact details to instruct us to cease processing your personal data. Contacting us If you have any questions about this Privacy Policy, or would like to exercise your rights with respect to your personal data, please contact us at [email protected]